Indiana Chapter of Registry of Interpreters for the Deaf
State Affiliate Chapter of RID
General Description
The Treasurer is responsible for the safekeeping, recording, and disbursement of all chapter funds in accordance with fiscal policy, board discretion, and the annual operating budget.
Term
Two year term (elected in the odd years). The Treasurer may run for up to two consecutive terms.
Specific Duties and Responsibilities
Duties for the Treasurer include, but are not limited to:
Establish and maintain a chapter checking account and all other accounts as needed
Issue all checks for budgeted expenditures and/or any exceptions approved by the board and obtain the President’s approval and signature on a timely basis
Ensure that all expenditures are approved and verified (with the proper paperwork and/or Motion number) prior to payment in a timely manner
Ensure that all receipts and disbursements are recorded with the Quickbooks program consistent with the appropriate accounting conventions currently in practice in a timely manner
Fill out an ICRID purchase form with each payment
Ensure that all deposits are made in full with appropriate backup and receipt in a timely manner
Offer appropriate assistance in annual audit process
Submit the appropriate financial reports to the national Office on an annual basis
Submit a letter stating any tax-related changes within the AC to RID Director of Member Services & Region Representative as they occur
Reconcile bank statement to Quickbooks monthly
Prepare and deliver a financial report at each board meeting and Annual Conference
Detailed report includes:
balance at beginning and end of month
total monies deposited
total monies withdrawn
a detailed list of everything that was deposited
a detailed list of all expenses
File tax-exempt status and recommend to board investment vehicles for additional funds
Report unresolved check discrepancies immediately to the appropriate individuals
Establish accounts with vendors
Issue 1099 to any vendor paid over $600.00 by January 31st for the previous year (January 1 - Dec 31)
File IRS Form 990: Return of Organizations Exempt from Income Tax within 90 days of the end of the AC fiscal year with the IRS
File Indiana state entity report by November 15
Attend all board meetings, Annual Conferences, and special meetings as necessary
Renew Certificate of Liability insurance annually